Provide information to RTA if holding shares in physical form
The Securities and Exchange Board of India (‘SEBI’) vide its circular dated 03 November 2021 has made it mandatory for the shareholders holding securities in physical form to furnish PAN, KYC details and Nomination to the Registrar and Transfer Agent (‘RTA’) of the Company. In case of failure to provide required documents and details as per aforesaid SEBI circular all folios of such shareholders shall be frozen on or after 01 April 2023 by the RTA. Click here for SEBI circular (New)
In view of the above, shareholders of the Company holding securities in physical form shall provide following documents/details to RTA:
- Nomination (for all eligible folios) in Form No. SH-13 or submit declaration to ‘Opt-out’ in Form ISR-3
Note: Any cancellation or change in nomination shall be provided in Form No. SH-14
- Contact details including Postal address with PIN code, Mobile Number, E-mail address
- Bank Account details including Bank name and branch, Bank account number, IFS code
- Specimen signature
All of above required documents/details shall be provided to Company’s RTA i.e. Niche Technologies Private Limited at 3A, Auckland Place, 7th Floor, Room No. 7A & 7B, Kolkata - 700 017 or email at firstname.lastname@example.org along with Name and folio numbers.
The shareholders can download the forms mentioned in SEBI circular as given below:
|Sr. No.||Form||Purpose||Download Form|
|1||Form ISR-1||Request for Registering PAN, KYC details OR Changes/updations there of (only for securities held in physical form)||ISR-1|
|2||Form ISR-2||Confirmation of Signature of securities holder by Banker||ISR-2|
|3||Form ISR-3||Declaration for Opting-out of Nomination by holders of physical securities in Listed Companies||ISR-3|
|4||Form SH-13||Nomination Form||SH-13|
|5||Form SH-14||Cancellation OR Variation of Nomination||SH-14|
Pursuant to Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) (Fourth Amendment) Regulations, 2018, SEBI has mandated that, with effect from 5th December 2018, shareholders holding share in physical mode shall not be able to transfer their shares unless such shares are converted into dematerialised form. Accordingly, the shareholders holding shares in physical form, in their own interest, are hereby requested to take necessary steps to dematerialise their shares as soon as possible. The amendment does not impact the shareholders requests for transmission or transposition of securities held in physical mode.
In order to get the physical share certificate dematerialized, the shareholders may follow the steps mentioned below:
Shareholder to open a demat account with a Depositary participant (DP). Shareholder fill in a Demat Request Form (DRF) and submit the same with the physical Certificate/s to the DP for dematerialization.
Every Company’s securities has a unique International Securities Identification Number (ISIN). For each ISIN, a separate DRF has to be used.
A separate DRF should be filled up for free securities and lock-in securities. DP to verify that the DRF has been filled correctly.
DP to Setup a demat request on the system.
DP to deface and mutilate the physical certificates and Send the certificates alongwith the DRF to the Issuer/Registrar and transfer Agent (RTA).
Issuer/RTA verifies genuineness of the certificates and confirms the demat request. On receiving confirmation from Issuer/RTA, the Shareholder’s account will be credited with the number of securities dematerialized.
The shareholders may approach the nearest Depositary Participant or browse through the website of National Securities Depository Limited (www.nsdl.co.in) and Central Depository Services Limited (www.cdslindia.com) for further clarification in this regard. Shareholders are requested to contact the Company’s Registrar & Share Transfer Agents, M/s. Niche Technologies Private Limited for any queries in regard to the aforesaid or contact at the registered office of the Company.
Remittance of Dividend-Necs Facility
Reserve Bank of India and SEBI through its notification has made it mandatory for the companies to pay dividend to the shareholders through National Electronic Clearing System (NECS). Accordingly, remittance of dividend through ECS is replaced by “National Electronic Clearing Service” (NECS).
The advantages of NECS over ECS include faster credit of remittance to beneficiary’s account, wider coverage with no limitations of location in India besides ease of operations for remitting agencies NECS essentially operates on the new and unique bank account number, allotted by banks post implementation of Core Banking Solutions (CBS) for centralized processing of inward instructions and efficiency in handling bulk transactions.
Accordingly, the members are requested to provide their new account number allotted to them by their respective banks after implementation of CBS to the Company or its RTA in respect of shares held in physical form and to the Depository Participants in respect of shares held in electronic form.
However, shareholders who are residing in other cities are requested to intimate the company under the signature of the sole/first joint holder, the following information, so that the bank account and name and address of the bank can be printed on the dividend warrant:
(A) Name of sole/first joint holder and folio number;
(B) Particulars of the bank account:
Name of bank
Name of branch
Complete address of the bank with pin code number
Account type, whether savings (SB) or current account (CA)
The information provided by the shareholder will be kept confidential and would be utilised only for the purpose of remitting the future dividend payments.
Change of Address
Shareholders are required to inform the RTA i.e. Niche Technologies Private Limited in writing of any change in their address, quoting their folio number.
Change of address is effected only when the signature of the first registered holder on the request letter matches with the specimen signature recorded with the Company. Proof of change in address should be attached with the request letter.
Change of address of shares held in the demat form should be notified only to the DP.
Consolidation of Shareholding into One Folio
Shareholders may apply to the RTA for consolidation of their shareholding under different folios into one folio.
Correspondence with the Company/RTA
Shareholders should quote their folio number or DP and Client ID numbers in all correspondence with the Company/RTA. All correspondences regarding shares and debentures should be addressed to the Registered Office of the Company/Office of the Registrar & Share Transfer Agents.
Issuance of duplicate securities certificates
SEBI vide its Circular dated May 25, 2022, simplified the procedure and documentation requirements for issuance of Duplicate Share Certificate to make issuance of duplicate securities more efficient and investor friendly.
Simplified Procedure Defined:
|Value of securities < 5 Lakh||
1. Affidavit & Indemnity bond
( No submission of surety of issuance of duplicate securities )
|Value > 5 lakh||FIR / e- FIR / Police Complaint / Court injunction / plaint copy (with details of securities, folio no. , distinctive no. range & Cert no.) & Advertisement - widely circulated newspaper + documents mentioned under Point 1|
|Non- availability of cert no. / distinctive no. / Folio no.||RTA provide if signature & address matches records. If not, RTA carry KYC procedure|
|Special contingency insurance policy (SCIP)||Company to take SCIP from Insurance Co. towards the risk arising out of the requirements relating to issuance of duplicate securities in order to safeguard and protect the interest of the Company|
|Quantify Value||Applicant quantify the value of the securities as per closing price of such securities one day prior to the date of submission of application at any 1 Stock Exchange,|
Transmission of Shares
SEBI vide its Circular dated May 18, 2022, simplified the procedure and formats for Transmission of Shares as an on-going measure to enhance ease of dealing in Securities markets and with a view to make the transmission process more efficient and investor friendly.
Key Features of Simplified Defined procedure:
a. Enhanced monetary limits for simplified documentation
b. ‘Legal Heirship Certificate or equivalent certificate’ as acceptable documents for transmission
c. Provided Clarification - Acceptability of Will as one of the valid documents
d. Formats of various documents required to be furnished for the processing of transmission of securities
READY RECKONER: DOCUMENTS REQUIRED FOR TRANSMISSION OF SECURITIES – Click Here.
The Operational Guidelines for processing investor’s service request for the purpose of transmission of securities – Click Here
The format of the form (ISR-5) to be filed by nominee/claimant/legal heir while requesting transmission of securities – Click Here
Nomination of Shares
Section 72 of the Companies Act, 2013, extends a nomination facility to individuals holding shares in physical form in Companies. Shareholders, in particular those holding shares in a single name should, in their own interest, avail of this facility by giving the particulars of their nomination in the prescribed nomination form i.e. SH-13. Any change or variation in the nomination must be made vide Form SH-14
In case shares are held in a single name and the shareholder has expired, the following documents are required to be submitted by nominee(s):
Original or certified copy of death certificate of the deceased holder A letter of request from the nominee(s) duly filled in and signed To download Form SH-13 and SH-14 form you may click here.
Pan Card Details
Pursuant to SEBI Circular No. SEBI/HO/MIRSD/DOP1/CIR/P/2018/73 dated April 20, 2018, persons, who hold Equity Shares of Company in physical mode and whose ledger folios do not have / have incomplete details with regard to their Income Tax Permanent Account Number (PAN) and Bank Account particulars are required to compulsorily furnish such details to the Registrar and Share Transfer Agent i.e. Niche Technologies Pvt. Ltd for registration.
Ms. Shabnum Zaman
Company Secretary and Compliance Officer
601, 6th Floor, Zero One IT Park,
Survey No. 79/1, Ghorpadi, Mundhwa Road,
Pune – 411 036, Maharashtra
E-mail id: email@example.com / firstname.lastname@example.org
Phone No.: +91 020 67808090
Rights of Members/Shareholders
The following are some of the important rights of the members:
- Receive notices of General Meetings, Annual Report, etc.
- Attend and vote at the General Meetings and appoint proxy in their stead.
- Request an Extraordinary General Meeting along with other members who collectively hold not less than 1/10th of the total paid up share capital of the Company carrying voting rights.
- Receive dividends and other corporate benefits like rights, bonus shares etc., when declared /announced.
- Transfer the shares.
- Inspect minutes book of General Meetings.
- Inspect Register of Members.
- Nominate a person to whom his/her shares shall vest in the event of death.
- Seek relief in case of oppression and mismanagement in the manner given under the Companies Act, 2013.
- Seek relief in case the affairs of the company are managed in a manner prejudicial to the interest of the company or its members by virtue of a Class Action Suit under Section 245 of the Companies Act, 2013.
Investor grievances redressal mechanism:
The arrangement or mechanism evolved by the Company for the redressal of investor grievances is as follows:
The Company is having a Stakeholders Relationship Committee of the Board which meets quarterly to redress and resolve the grievances of security holders of the Company. The Committee overseas matters pertaining to:
Registration of transfer and transmission of shares and debentures; issue of duplicate share certificates or allotment letters and certificates for debentures in lieu of those lost/ misplaced; Transfer of shares, non-receipt of Annual Report and non-receipt of declared dividends, among others;
Monitor the compliance of Code of prevention of insider trading framed by the Company; Effect dematerialisation and re-materialisation of shares of the Company; The Company has a dedicated email id for the investors i.e. email@example.com which is available on the website of the Company. The Company endeavours to address the grievances of the investors promptly.
General queries of shareholders viz. non receipt of dividend warrant, annual report, procedure for transfer/transmission etc is promptly responded by the Company and Registrar and Share Transfer Agent whereas issues pertaining to transfer, transmission, issue of duplicate share certificate, dematerialization, re-materialisation of shares etc. is responded as per the below timelines:
|Transfer of Shares||within 15 days from the date of lodgement of the documents in order as per Regulation 40(3) of SEBI (LODR) Regulation 2015|
|Transmission of Shares||within 21 days from the date of lodgement of the documents in order as per Regulation 40(3) of SEBI (LODR) Regulation 2015 (physical mode) and within 7 days (dematerialized mode)|
|Issue of Duplicate/Split/
(Renewal) of Share Certificate/s
|within 30 days from the date of lodgement of documents in order as per Regulation 39(2) of SEBI (LODR) Regulation 2015|
|Change/Correction of Name||within 15 days from the date of lodgemet of documents in order|
|Change of Address||within 30 days from the date of lodgement of documents in order|
|Dematerialisation of shares||From the date of receipt by RTA of the Demat Request Form (DRF) and Original Share Certificate/s from the DP within 15 days as per Regulation 74(5) of SEBI (Depository & Participants) Regulation 2018 and within 30 days till June 30, 2019 as per SEBI Circular dated 24-Jan-2019|
|Rematerialisation of Shares||From the date of receipt by RTA of the Remat Request Form (RRF) with Client Master List from the DP, the dispatch of rematerialised share certificate to be within 30 days as per NSDL & CDSL Bye-Laws|
|Name||POONAWALLA FINCORP LIMITED|
|Date of Incorporation||18-Dec-1978|
601, 6th Floor, Zero One IT Park, Survey No. 79/1, Ghorpadi, Mundhwa Road, Pune – 411 036, Maharashtra
Email : firstname.lastname@example.org
Tel. No.: +91-2067808090
|Corporate office||AP 81 1st floor and 2nd Floor, Mundhwa Road, Near to Raga Lawns, Pune – 411036|
|Key Managerial Personnel for determining materiality of events||Mr. Sanjay Miranka, Chief Financial Officer & Mr. Abhay Bhudata, Managing Director
601, 6th Floor, Zero One IT Park,
Sr. No. 79/1, Ghorpadi, Mundhwa Road,
Pune – 411036
Tel. No.: +91-2067808090
|Shareholder Assistance and /or Shareholder Grievance Redressal||Ms. Shabnum Zaman
Company Secretary (Designated as Nodal Officer as per IEPF Rules)
|Coordinator for disseminating the material event or information to the Stock Exchanges||Ms. Shabnum Zaman
Stock Exchanges on which listed:
|Sr.No||Name & Address of Stock Exchange||Market Scrip Code|
Phiroze Jeejeebhoy Towers
Dalal Street, Fort,
Mumbai 400 023
|2||National Stock Exchange of India Limited
Exchange Plaza, 5th Floor,
Bandra, Mumbai 400 051
Date of Listing: 27 April 2004
Equity ISIN: INE511C01022
Share transfers, dividend payments and all other investor related activities are attended to and processed at the office of our Registrars & Transfer Agents. For lodgment of Transfer Deeds and any other documents or for any grievances/complaints, kindly contact at the following address :
- A. Niche Technologies Private Limited
(Physical and Demat Mode) (Shares & Debentures through private placement)
3A, Auckland Place, 7th Floor,
Room No. 7A & 7B, Kolkata - 700 017
- B. KFin Technologies Limited
(Formerly KFin Technologies Private Limited)
Selenium Tower - B,
Plot No.: 31-32, Financial District,
Hyderabad, Rangareddi, Telangana - 500032, India
Tel: (040) 6716 2222
Pursuant to Section 124(5) of the Companies Act, 2013, dividends that are unclaimed for a period of seven years get transferred to the Investor Education and Protection Fund administered by the Central Government. The table given below gives the dates of dividend declaration since 2014-2015 and the corresponding dates when unclaimed dividends are due to be transferred to the Central Government in respect of Poonawalla Fincorp Limited (Formerly, Magma Fincorp Limited).
|Year||Type of dividend||Date of Declaration||Due date to transfer to|
Poonawalla Fincorp Limited
(formerly, Magma Fincorp Limited) Dividend Pay Out History
|2019-20||2.00||No Dividend||No Dividend|
|2020-21||2.00||No Dividend||No Dividend|
Debenture Trustees of the Company
- A. IDBI Trusteeship Services Limited
Asian Building, Ground Floor, 17, R. Karmani Marg,
Ballard Estate, Mumbai – 400 001, Maharashtra
Tel: +91 22 4080 7000 ; Fax: +91 22 6631 1776
- B. Catalyst Trusteeship Limited (Formerly GDA Trusteeship Limited)
‘GDA House’, Plot No. 85,
Bhusari Colony (Right), Kothrud, Pune 411 038 Maharashtra, India
Tel: +91 22 4922 0555; Fax: + 91 22 4922 0505