Information About Investors, Unclaimed Dividends & Shareholding Patterns

Provide information to RTA if holding shares in physical form

The Securities and Exchange Board of India (‘SEBI’) vide its circular dated November 03, 2021, read with circular dated December 14, 2021, has made it mandatory for the shareholders holding securities in physical form to furnish PAN, KYC details and Nomination to the Registrar and Transfer Agent (‘RTA’) of the Company. In case of failure to provide required documents and details as per aforesaid SEBI circular all folios of such shareholders shall be frozen on or after 01 April 2023 by the RTA. Click here for the SEBI circular dated November 3, 2021 and December 14, 2021.

Further, SEBI vide its circular dated March 16, 2023, mandated all physical shareholders to update their KYC i.e. PAN, address with pin code, mobile number, Bank account details, specimen signature and nomination before September 30, 2023. Click here for SEBI circular dated March 16, 2023.

In view of the above, shareholders of the Company holding securities in physical form shall provide following documents/details to RTA:

• PAN
• Nomination (for all eligible folios) in Form No. SH-13 or submit declaration to ‘Opt-out’ in Form ISR-3
  Note: Any cancellation or change in nomination shall be provided in Form No. SH-14
• Contact details including Postal address with PIN code, Mobile Number, E-mail address
• Bank Account details including Bank name and branch, Bank account number, IFS code
• Specimen signature

All of above required documents/details shall be provided to Company’s RTA i.e. Link Intime India Pvt Ltd, Unit : Poonawla Fincorp Limited , C 101, First Floor, 247 Park LBS Marg, Vikhroli (West), Mumbai -400083 , Email : rnt.helpdesk@linkintime.co.in Mobile No. 8108116767 along with Name and folio numbers.

The shareholders can download the forms mentioned in SEBI circular as given below:

Mandatory Dematerialistaion

Pursuant to Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) (Fourth Amendment) Regulations, 2018, SEBI has mandated that, with effect from 5th December 2018, shareholders holding share in physical mode shall not be able to transfer their shares unless such shares are converted into dematerialised form. Accordingly, the shareholders holding shares in physical form, in their own interest, are hereby requested to take necessary steps to dematerialise their shares as soon as possible. The amendment does not impact the shareholders requests for transmission or transposition of securities held in physical mode.

In order to get the physical share certificate dematerialized, the shareholders may follow the steps mentioned below:

Shareholder to open a demat account with a Depositary participant (DP). Shareholder fill in a Demat Request Form (DRF) and submit the same with the physical Certificate/s to the DP for dematerialization.

Every Company’s securities has a unique International Securities Identification Number (ISIN). For each ISIN, a separate DRF has to be used.

A separate DRF should be filled up for free securities and lock-in securities. DP to verify that the DRF has been filled correctly.

DP to Setup a demat request on the system.

DP to deface and mutilate the physical certificates and Send the certificates alongwith the DRF to the Issuer/Registrar and transfer Agent (RTA).

Issuer/RTA verifies genuineness of the certificates and confirms the demat request. On receiving confirmation from Issuer/RTA, the Shareholder’s account will be credited with the number of securities dematerialized.

The shareholders may approach the nearest Depositary Participant or browse through the website of National Securities Depository Limited (www.nsdl.co.in) and Central Depository Services Limited (www.cdslindia.com) for further clarification in this regard. Shareholders are requested to contact the Link Intime India Pvt Ltd for any queries in regard to the aforesaid or contact at the registered office of the Company.

Remittance of Dividend-Necs Facility

Reserve Bank of India and SEBI through its notification has made it mandatory for the companies to pay dividend to the shareholders through National Electronic Clearing System (NECS). Accordingly, remittance of dividend through ECS is replaced by “National Electronic Clearing Service” (NECS).

The advantages of NECS over ECS include faster credit of remittance to beneficiary’s account, wider coverage with no limitations of location in India besides ease of operations for remitting agencies NECS essentially operates on the new and unique bank account number, allotted by banks post implementation of Core Banking Solutions (CBS) for centralized processing of inward instructions and efficiency in handling bulk transactions.

Accordingly, the members are requested to provide their new account number allotted to them by their respective banks after implementation of CBS to the Company or its RTA in respect of shares held in physical form and to the Depository Participants in respect of shares held in electronic form.

However, shareholders who are residing in other cities are requested to intimate the company under the signature of the sole/first joint holder, the following information, so that the bank account and name and address of the bank can be printed on the dividend warrant:

(A) Name of sole/first joint holder and folio number;

(B) Particulars of the bank account:

Name of bank
Name of branch
Complete address of the bank with pin code number
Account type, whether savings (SB) or current account (CA)
The information provided by the shareholder will be kept confidential and would be utilised only for the purpose of remitting the future dividend payments.

Change of Address

Shareholders are required to inform the RTA i.e. Link Intime India Pvt Ltd in writing of any change in their address, quoting their folio number.

Change of address is effected only when the signature of the first registered holder on the request letter matches with the specimen signature recorded with the Company. Proof of change in address should be attached with the request letter.

Change of address of shares held in the demat form should be notified only to the DP.

Consolidation of Shareholding into One Folio

Shareholders may apply to the RTA for consolidation of their shareholding under different folios into one folio.

Correspondence with the Company/RTA

Shareholders should quote their folio number or DP and Client ID numbers in all correspondence with the Company/RTA. All correspondences regarding shares and debentures should be addressed to the Registered Office of the Company/Office of the Registrar & Share Transfer Agents.

Issuance of duplicate securities certificates

SEBI vide its Circular dated May 25, 2022, simplified the procedure and documentation requirements for issuance of Duplicate Share Certificate to make issuance of duplicate securities more efficient and investor friendly.

Click Here to get the copy of the said Circular

Simplified Procedure Defined:

Form A – Affidavit for issuance of duplicate securities - click here (Word / PDF)

Form B- Indemnity for issuance of duplicate securities - click here (Word / PDF)

Form C – Format of Letter of Confirmation - click here (Word / PDF)

Form ISR 4 - Investor Service Request Form - click here (Word / PDF)

Transmission of Shares

SEBI vide its Circular dated May 18, 2022, simplified the procedure and formats for Transmission of Shares as an on-going measure to enhance ease of dealing in Securities markets and with a view to make the transmission process more efficient and investor friendly.

Click Here to get the copy of the said Circular

Key Features of Simplified Defined procedure:
a. Enhanced monetary limits for simplified documentation
b. ‘Legal Heirship Certificate or equivalent certificate’ as acceptable documents for transmission
c. Provided Clarification - Acceptability of Will as one of the valid documents
d. Formats of various documents required to be furnished for the processing of transmission of securities

READY RECKONER: DOCUMENTS REQUIRED FOR TRANSMISSION OF SECURITIES – Click Here.

The Operational Guidelines for processing investor’s service request for the purpose of transmission of securities – Click Here

The format of the form (ISR-5) to be filed by nominee/claimant/legal heir while requesting transmission of securities – Click Here

Nomination of Shares

Section 72 of the Companies Act, 2013, extends a nomination facility to individuals holding shares in physical form in Companies. Shareholders, in particular those holding shares in a single name should, in their own interest, avail of this facility by giving the particulars of their nomination in the prescribed nomination form i.e. SH-13. Any change or variation in the nomination must be made vide Form SH-14

In case shares are held in a single name and the shareholder has expired, the following documents are required to be submitted by nominee(s):

Original or certified copy of death certificate of the deceased holder A letter of request from the nominee(s) duly filled in and signed To download Form SH-13 and SH-14 form you may click here.

Pan Card Details

Pursuant to SEBI Circular No. SEBI/HO/MIRSD/DOP1/CIR/P/2018/73 dated April 20, 2018, persons, who hold Equity Shares of Company in physical mode and whose ledger folios do not have / have incomplete details with regard to their Income Tax Permanent Account Number (PAN) and Bank Account particulars are required to compulsorily furnish such details to the Registrar and Share Transfer Agent i.e. Link Intime India Pvt. Ltd for registration.

Ms. Shabnum Zaman
Company Secretary and Compliance Officer
Secretarial Department
201 and 202, 2nd floor,
AP81, Koregaon Park Annex,
Mundhwa, Pune - 411 036
E-mail id: secretarial@poonawallafincorp.com / shabnum.zaman@poonawallafincorp.com
Phone No.: +91 20 67808090

Rights of Members/Shareholders

The following are some of the important rights of the members:

• Receive notices of General Meetings, Annual Report, etc.
• Attend and vote at the General Meetings and appoint proxy in their stead.
• Request an Extraordinary General Meeting along with other members who collectively hold not less than 1/10th of the total paid up share capital of the Company carrying voting rights.
• Receive dividends and other corporate benefits like rights, bonus shares etc., when declared /announced.
• Transfer the shares.
• Inspect minutes book of General Meetings.
• Inspect Register of Members.
• Nominate a person to whom his/her shares shall vest in the event of death.
• Seek relief in case of oppression and mismanagement in the manner given under the Companies Act, 2013.
• Seek relief in case the affairs of the company are managed in a manner prejudicial to the interest of the company or its members by virtue of a Class Action Suit under Section 245 of the Companies Act, 2013.

Investor grievances redressal mechanism:

The arrangement or mechanism evolved by the Company for the redressal of investor grievances is as follows:

The Company is having a Stakeholders Relationship Committee of the Board which meets quarterly to redress and resolve the grievances of security holders of the Company. The Committee overseas matters pertaining to:

Registration of transfer and transmission of shares and debentures; issue of duplicate share certificates or allotment letters and certificates for debentures in lieu of those lost/ misplaced; Transfer of shares, non-receipt of Annual Report and non-receipt of declared dividends, among others;

Monitor the compliance of Code of prevention of insider trading framed by the Company; Effect dematerialisation and re-materialisation of shares of the Company; The Company has a dedicated email id for the investors i.e. secretarial@poonawallafincorp.com which is available on the website of the Company. The Company endeavours to address the grievances of the investors promptly.

General queries of shareholders viz. non receipt of dividend warrant, annual report, procedure for transfer/transmission etc is promptly responded by the Company and Registrar and Share Transfer Agent whereas issues pertaining to transfer, transmission, issue of duplicate share certificate, dematerialization, re-materialisation of shares etc. is responded as per the below timelines: